For Principal Employers & Corporates

CLMS / VMS

Contract Labour Management & Vendor Staffing Management

CLMS is used by corporates (Principal Employers) to manage their 3rd-party, off-role, contract workforce deployed by external vendors. It gives corporates centralised visibility, budget control, attendance tracking, compliance management, and invoice verification — all without having direct employment of vendor workers.

Multi-site Management

Vendor KYC & Onboarding

CLRA Compliance

Invoice Approval Workflow

Schedule Demo

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CLMS — KEY STAKEHOLDERS

Principal Employer (PE)
Controls budget, approves invoices, runs audits

Vendor / Contractor
Onboards workers, uploads compliance docs, submits invoices

Site Manager
Approves worker attendance and site-level deployment

Compliance Auditor
Reviews, approves or rejects vendor compliance documents

PROCESS FLOW

How CLMS Works — End to End

Vendor Information & KYC

Vendors register via CLMS portal. Complete KYC capture — business registration, statutory documents, licenses, PAN, GST, PF/ESIC registration. Centralized vendor master with contact and compliance profiles.

Site-wise PO & Budget Setup

PE creates site-wise Purchase Orders with headcount limits, skill categories, rate cards, and budget ceilings. Vendors are mapped to specific sites and POs. Budget alerts trigger before overrun.

Consultant (Worker) Onboarding

Vendor creates worker records via CLMS. System enforces age validation (≥18), mobile number, duplicate Aadhaar/PAN checks, e-KYC verification, and salary structure validation. No worker goes live without PE approval.

Biometric Attendance Integration

Attendance captured at site via biometric devices integrated with CLMS. Site managers verify daily attendance. Consolidated attendance data feeds payroll verification and invoice approval workflow.

Vendor Payroll Verification

Vendor submits pay register for PE team review. CLMS cross-validates actual attendance vs. claimed workers and salary amounts. Any discrepancy is flagged before invoice is raised.

Vendor Invoice Submission & Approval Workflow

Vendor submits invoice via CLMS portal. Multi-level approval workflow: Site Manager → CLMS Admin → Accounts/Finance. Invoice is validated against attendance, PO rates, and compliance status before approval.

Vendor Payment Release

Approved invoices are released for payment. CLMS maintains complete payment history, outstanding tracking, and vendor-wise payment reconciliation. No payment without compliant invoice approval.

Compliance & Audit Features

Configurable Compliance Checklist

Build checklist based on CLRA, PF, ESIC, PT, Minimum Wage, and establishment-specific requirements. System tracks submission, review, approval, and expiry of each document.

Auditor Module

Dedicated compliance auditor login. Structured document review workflows — Review, Approve, or Reject vendor submissions with remarks. Full audit trail for every document action.

Vendor Self-Service Portal

Vendors log in to upload compliance documents, view document checklist status, submit invoices, track payment status, and onboard new workers — reducing PE team's manual coordination.

Real-time Compliance Dashboard

Visual tracking of pending, completed, and overdue compliances. Drill down by vendor, establishment, or document type. Compliance score per vendor updated in real time.

Bulk Document Downloads

Download all compliance documents for a vendor, establishment, or audit period in bulk. Auto-generate compliance summary reports — audit-ready at all times.

Expiry Alerts & Escalations

Proactive alerts when vendor documents or licenses are expiring. Configurable escalation matrix — Site Manager → HR Head → CFO for non-compliance situations.